Monitoring of IT Contracts - 071-0510-20

Description of Agency

The Central Procurement Services (CPS), Department of Technology, Management, and Budget (DTMB), provides State agencies with the processes, tools, and techniques to procure IT products and services on time, of good quality, and at a reasonable price. CPS purchases and contracts for all IT hardware and software needed by State agencies for which the Legislature has not otherwise expressly provided. There were 348 IT contracts with 254 vendors active between October 1, 2017 and June 30, 2020. IT contracts are used for various items and services such as software development, project management, computer hardware, maintenance/support, and software licensing. The total original value of the 348 contracts was approximately $2.72 billion. The total value of the contracts after options, changes, and extensions totaled $6.09 billion, an increase of $3.37 billion from the original value. Monitoring of contract deliverables and requirements is performed by a designated project manager which can be a DTMB employee or an employee for the agency that the IT service or product was purchased for. Project managers report high-level monitoring results to CPS for vendor evaluation.

Audit Objective

To assess the sufficiency of the State’s efforts to ensure that IT contract deliverables were received and that selected requirements were met.

Timing

Estimated Release Date: Mid 2021


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