IT Equipment Surplus and Salvage - 071-0515-19

Description of Agency

IT equipment is regularly purchased and used by State of Michigan employees to process and store data for State government operations. As this equipment becomes surplus, obsolete, or out of warranty, the State must dispose of these items in a safe and secure manner. The State has contracted with a third-party vendor to conduct the sanitization or disposal of unneeded IT equipment, including desktop computers, notebook computers, servers, storage and network devices, smart phones, and tablet computers. State employees use the Automated Asset Recovery Program system to submit unneeded equipment to the Department of Technology, Management, and Budget (DTMB) for surplus and salvage. DTMB’s Delivery, Warehouse, and Surplus Services unit is responsible for obtaining the equipment from State agencies and storing it at a DTMB warehouse until the vendor picks it up. Workstations that are identified as fit for reuse are also stored at the warehouse as agency stock.

Audit Objectives

  1. To assess the sufficiency of DTMB’s efforts to prevent the unauthorized disclosure of data on surplus and salvage IT equipment.
  2. To assess the effectiveness of DTMB’s efforts to prevent and detect theft of surplus and salvage IT equipment.

Timing

Estimated Release Date: Late 2019


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